Job Description

Job Description and Duties

Under the general supervision of the Correctional Case Records Supervisor, the Correctional Case Records Analyst prepares, maintains, interprets and manages criminal case records on all persons committed to the Department of Corrections and Rehabilitation. Performs a specialized records function requiring interpretation and application of state laws, court decisions, and administration policies connected with commitments to correctional institutions, and assumes responsibility for calculating incarcerated persons release and discharge dates.

This job posting is being used to fill permanent, full-time Correctional Case Records Analyst positions. Vacancies will be filled in accordance with implemented hiring restrictions.

Recruitment and Retention Pay: The Correctional Case Records Analyst classification is eligible for annual recruitment and retention pay, which is currently $2,400.

Please Note – This recruitment may be used to fill future vacancies if additional positions become available.

You must have taken and passed the examination for the Correctional Case Records Analyst classification, be a current state employee with lateral transfer eligibility, or have reinstatement eligibility to apply.

Individuals who are eligible for a Training and Development assignment may also be considered for these position(s).

Effective July 1, 2025, the Personal Leave Program 2025 (PLP 2025) was implemented. PLP 2025 requires that each full-time employee receive a 3 percent reduction in pay in exchange for 5 hours of PLP 2025 leave credits monthly through June 2027.  Salaries do not reflect the recent changes.

CDCR employees are encouraged to use their existing CDCR email address on their application.

Note : Main communication for this position will be through email. Please ensure you have a valid email address on your application.

You will find additional information about the job in the .

Working Conditions

Positions are at Valley State Prison in Chowchilla .

Valley State Prison is in the central San Joaquin Valley about 30 miles north of Fresno and close to Yosemite National Park.  Surrounding communities are affordable and offer excellent educational opportunities.  

Special Requirements

Do not include any confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you should include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined an applicant does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board.

Applicants who completed their education outside of the US (with foreign degrees/transcripts) must obtain and submit verification of U.S. course/degree equivalency. Foreign education credential evaluation services can be found at 

Candidates new to CDCR/CCHCS are required to submit to a background investigation process utilizing Live Scan Fingerprinting, as well as a Tuberculosis test/evaluation prior to appointment, followed by department annual Tuberculosis testing/evaluation thereafter.

When submitting supporting documents, PDF file format is preferred.

CDCR/CCHCS utilizes E-Verify to confirm candidate’s identity and employment authorization.  For more information about E-Verify, you may go to .

This advertisement may be used for other vacancies that occur during the life of this recruitment.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Ability to complete multiple tasks, changing priorities, and coordinate Records Casework assignments efficiently, independently, and by established deadlines
• Able to work rationally, calmly, and professionally within a complex office environment
• Able to follow oral and written instructions and policies
• Have excellent attendance, punctuality, and a strong work ethic
• Self-motivated, flexible, and positive
• Skilled in Word, Excel, Outlook, SOMS, and ERMS
• Must have strong analytical, organizational, and computation skills
• Must be able to read, understand, and apply complex Governmental rules and regulations, Departmental policies, and case laws
• Willingness to create and promote an equitable and inclusive workplace where diversity is celebrated and valued

Benefits

Benefit information can be found on the California Department of Human Resources (CalHR) website, and the CalPERS website, .

Information on benefits afforded by membership in the California Public Employees’ Retirement System can be found on the CalHR Salary and Benefits website at .

Information on the benefits and protections provided to public employees by the State Civil Service Act can be found on the CalHR website at

Additional benefit information can be found on the CalHR California State Civil Service Employee Benefits Summary website at

This webpage is intended to provide general information. Benefit eligibility may be based on job classification, bargaining unit, time base and length of appointment.

ADDITIONAL APPLICATION INFORMATION

Applications received without the following information may be considered incomplete:  "to" and "from" dates (month/day/year), hours worked per week, civil service classifications or private sector job titles, supervisor name and phone number, and duties performed.  Applications with “see resume” in place of duties performed are not acceptable.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Other -

  A copy of your college transcripts/degree is required reflecting the qualifying education, only if using education to meet the Minimum Qualifications .  Please refer to the Minimum Qualifications stated in the Class Specifications for additional information on qualifying education. Applications received without required proof of education may be rejected if education is being used to meet the Minimum Qualifications.

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